By wedding planners, for wedding planners
Everything you need daily — in one system
Velya brings together leads, weddings, tasks, vendors, and couple access. No more tab chaos across Excel, Trello, Drive, and WhatsApp — one thread from first email to “I do”.
Lead management
New inquiries arrive structured — via your embeddable website form or manually. Move them through a clear pipeline until interest becomes a booked wedding.
Search, filters, and status at a glance. When a couple says yes, convert the lead to an active wedding project in one click — no retyping.
- Embeddable contact form with custom CSS
- Pipeline from New to Won
- Form responses and notes on the lead
- Notifications for new inquiries
Many weddings in parallel
Each wedding is its own project with venue, date, status, and progress. The dashboard shows where attention is needed — solo planner or growing agency.
From booking to archive, context stays intact: tasks, budget, vendors, files, and timeline belong to that wedding.
- Overview of active and completed projects
- Progress and milestones per wedding
- Switch couples quickly without losing context
- Archive with searchable past weddings
Tasks & due dates
Open items by due date and wedding — globally across projects or inside each wedding. Never miss a deadline when five couples plan at once.
- Due dates, priorities, and assignments
- Filter by wedding, status, and timeframe
- Tasks from playbooks and templates
- Team dashboard overview
Couples, wedding party & family — own login
Couples and invited contributors see only their wedding — separated from your other projects and internal data. You control which areas are visible.
No more mixed-up Drive folders or misaddressed emails. One link per wedding, clear roles, GDPR-friendly separation.
- Dedicated access per wedding and role
- Share timeline, tasks, and files selectively
- Email invites — no extra charge per login
- Couples see only their project, not your agency backend
Org-wide catalog — linked to each wedding
Maintain vendors once centrally: photographers, venues, florists, catering. Categories, contacts, packages, and history stay in your directory — assignable per wedding.
Favorite partners are always at hand; per event you see who is booked, requested, or still open.
- Central directory with categories and logos
- Assignment and status per wedding
- Contacts, notes, and history
- Less copy-paste from old emails
CRM, calendar, and organization
Contacts for couples and partners, team invites for your agency, and a calendar for appointments and milestones — same system as your weddings.
- Contacts linked to leads and weddings
- Team members with roles and permissions
- Calendar for dates and deadlines
- Settings for templates, forms, and organization
Planning areas
Everything important for one couple — bundled instead of scattered across sheets, folders, and chats.
Budget
Costs and fees tracked separately — plan clearly and align with the couple.
Timeline & run of show
Day-of schedule and milestones for planning team and wedding day — one source.
File storage
Contracts, moodboards, and briefings per wedding — no hunting in email attachments.
Notes & history
Conversation notes and changes traceable — even when the team changes.
Vendors on the event
Booked and planned partners on the project — with status and contact.
Contributors
Roles and access for couple, wedding party, and family — only what you share.
Live launch July 1, 2026
Until then we onboard planners in the closed beta — with founder pricing and a direct line to the team.
Reserve beta spot